Tutorial: Setting up a multi-step manual reservation process including a price quotation sent to the customer, upload of signed contract, manual confirmation and online payment (6 / 6)
The check-in and check-out status can be applied manually by the administrator once the user checks in to their accommodation and then checks out - which is a great way to keep track of the check-in / check-out time. It's also possible to send self check-in and check-out links to the customer in an email notification using the
$(checkin_url) and
$(self_checkout_url) tags (see
Q204).
Planyo also integrates with some
physical access systems which automatically send an access code or QR code to the customer for their self check-in. If you have a lockbox with a fixed code, you can of course simply send this code to the customer in their confirmation notification or a notification sent just before the arrival.
It's also possible to keep using the color manager to automatically apply new colors for the checked-in / checked-out events.
Of course your process could involve other steps, requiring more colors. In such case it's enough to enter the new color labels and possibly edit the
Reservation color changed email notification template to include another section inside the condition
<$(if) $(rental_color_XXX) $(then) --- email body --- $(endif) . This way you can define multiple email notifications, one for each color.